Minutes of the Parish Council Meeting Held in Weeley

Meeting Date:

Summary
This summary is generated by AI and may contain errors. It does not form part of the official minutes.
Residents might be interested to know that the council discussed safety improvements for Bentley Road and upcoming pavement repairs. Concerns were raised about unauthorized vehicles near railway arches, which have been reported for action. Additionally, a new flower planter has been installed at Weeley Crest, adding a touch of color to the area.
Present
Cllrs C. Hamilton (Chair), G. Foster, K. Green, L. Fitzpatrick, V. Cauvain, T. Spong and J. Beady.
Also present
8 members of the public, Cllr P. Harris (TDC) and Cllr D. Land (ECC)

Apologies

  1. Apologies were received from Cllr. Millar, Cllr Botterell and S. Gunter (Clerk/RFO). Cllr. Cauvain proposed and Cllr. Foster seconded and it was RESOLVED to accept the apologies.

Minutes of the Previous Meeting

  1. The minutes of the Annual Parish Meeting (APM) and Parish Council meeting held on 19th May 2025 were proposed by Cllr Cauvain, seconded by Cllr Spong and it was RESOLVED: To approve the minutes of the APM and Parish Council meeting held on 19th May 2025 as an accurate record of proceedings.

Declarations of Interest

  1. Cllr Green declared an interest in 03.25/14.

Clerk’s Report

The Chair presented the previously circulated report attached as Appendix A. All Councillors confirmed they had read the report and there were no questions.

Public Participation

The Chair invited the members of public in attendance to raise any questions/issues.

  • A Member of the Public (MOP) had reported to Cllr Land that padlocks on stores around railway arches had been removed and 20 cars had appeared. Cllr Land has reported to ECC.

Tendring District and Essex County Councils

EALC Cllr Land: mentioned the following:

  • Further pavement works done in Weeley. Request for layby and pavement in Bentley Road to be made safer
  • 2nd Avenue defects/kerbing issues to be done over the next couple of months
  • Hoping that pavements outside Kate Daniels House will be repaired.
  • One of the bins on the Playing Field was broken and on the ground.
  • Mentioned problems with devolution
  • Asked WPC to write a paragraph which he could include in a message to ECC regarding overgrowth along Clacton Rd. Chair agreed to write appropriate note to Cllr Land.

TDC Cllr Harris: mentioned the following:

  • Reform won the recent Frinton election
  • No feedback from enforcement on Gutteridge Hall Lane. He will refer the number of crimes reported there to the local MP to discuss with ECC.
  • September there will be another consultation on the local plan for 6 weeks.
  • Weeley Council Offices final decision next month.
  • Willow House several reports about rubbish around the property and Cllr Harris has spoken to the Manager and reported to Enforcement.
  • Thank you received from UK Homes 4 Heroes for the donation from WPC VE Day event.

CCTV

Council agreed to defer the decision on this project until July meeting to allow further quotes and investigation.

Flower Planter

The Chair explained that we have received the Flower Planter and it has been installed by the Weeley Crest. There were no objections to this.

Financial Regulations

The Chair asked Councillors to confirm they had read the Updated policy and the list of possible amount changes recommended by the Clerk/RFO. The Councillors agreed the following:

  • In 5.6, the amount of £60,000 was agreed.
  • In 5.8, the limit was agreed to be raised from £3000 to £5000 for fixed price quotes.
  • In 5.9, it was agreed to raise this to £1000 from £500.
  • In 5.15, it was agreed to increase the upper limit to £3000 from £2000.
  • In 5.18, Emergency expense increased from £2000 to £3000.
  • In Section 9, the card payment limit is to be increased from £500 to £1000 in agreement with the Chair.
  • In 16.5, to remain as £500.

Cllr Spong proposed and Cllr Cauvain seconded and it was RESOLVED to adopt the Financial Regulation policy with implemented changes and amounts as per the above. ACTION: Clerk to save changes and publish document.

Emergency Grab Bag

Cllrs discussed and agreed to add additional items to the grab bag and list of contents to include number of each item where applicable. It was suggested and agreed that the bag should be replaced by a large, lidded bucket which could have dual use. Copy of the Emergency Plan to be kept in the Grab Bag which will be kept in the office in the Village Hall. Cllr Beady proposed and Cllr Hamilton seconded and it was RESOLVED to update the grab bag as mentioned. ACTION: Clerk to purchase and restock the bag and produce itemised list with dates.

Press and Media Policy

Cllr Cauvain proposed and Cllr Beady seconded and it was RESOLVED to adopt the policy.

Privacy Notice

Cllr Cauvain proposed and Cllr Beady seconded and it was RESOLVED to adopt the Privacy Notice.

Risk Assessment

Cllr Fitzpatrick asked if a Business Continuity section could be added before adoption and it was agreed to move this Policy to the July meeting. ACTION: Clerk and Cllr Fitzpatrick to update policy.

Spinney

Cllr Green left the room whilst this item was discussed. The 2 quotes were discussed and it was proposed by Cllr Spong and seconded by Cllr Cauvain and RESOLVED to accept Quote 1 for this item of work. ACTION: Clerk to instruct works to begin.

Benches

Cllr Hamilton proposed and Cllr Cauvain seconded and it was RESOLVED to clean and maintain benches in Weeley. ACTION: Clerk to arrange for cleaning of the benches.

Correspondence

  • Notification from Petanque regarding damage. Council had checked CCTV and informed Police. Cllr Hamilton is awaiting a response on the CCTV footage from the police and advised that it looked more like naughty children than wanton vandalism.
  • Tendring Hundred Riding Club attended the meeting and advised of 2 events in August on the 9th and 17th which will be family days and fundraising events.

Planning Applications

Councillors considered the applications listed in Appendix B and determined as shown.

Finance and Budget

The list of monthly payments was proposed by Cllr Cauvain and seconded by Cllr Hamilton and it was RESOLVED to approve the list of payments set out in Appendix C.

Weeley Parish Council Reports

  1. Street Lighting: Nothing to report.
  2. Tree Warden: Nothing to report.
  3. Playing Field: Nothing to report.
  4. Children’s Play Area: Nothing to report apart from Zip Wire which needs tensioning.
  5. Highways: Cllr Beady presented a report which is published on the Council’s website.
  6. Footpaths: Nothing to report. Cllr Hamilton reported Rose Builders driving over footpaths and Cllr Harris said he would speak to the Head of Planning.
  7. Transport: Cllr Millar not present.
  8. TDALC: Cllr Botterell not present.

Other Reports

  1. Rural Policing: Cllr Hamilton reported 12 crimes in April 6 of which were in Gutteridge Hall Lane.
  2. Speedwatch: Cllr. Beady presented her report which is published on the Council’s website.
  3. Weeley Residents Ass: had nothing to report.
  4. Weeley in Bloom (WiB): presented their report which is available on the Council’s website.
  5. Petanque Rink: presented their report which is available on the Council’s website.

Public Participation

No comments or questions.

Items to be Added to the Next Agenda

  • Risk Assessment
  • CCTV

The Chair closed the meeting at 20.40pm

Date of Next Meeting will be: Monday 21st July at 7.30pm at Weeley Village Hall

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