Parish Council Meeting Minutes

Meeting Date:

Summary
This summary is generated by AI and may contain errors. It does not form part of the official minutes.
Exciting updates include plans for VE Day celebrations with a marquee and bouncy castle confirmed. Residents will also be pleased to hear about the resurfacing of Victoria Road and ongoing efforts to address local potholes. Additionally, a new grant policy has been adopted for 2025/26.
Present
Cllrs C. Hamilton (Chair), D. Botterell, K. Green, T. Spong, V. Cauvain, L. Fitzpatrick, G. Foster, J. Beady, K. Millar and S. Gunter - Parish Clerk. Also in attendance were Cllr D. Land, Cllr Harris and 6 members of the public.

Apologies

  1. None received

Minutes of the Previous Meeting

The minutes of the Parish Council meeting held on 21st October 2024 were proposed by Cllr Cauvain, seconded by Cllr Millar and it was RESOLVED: To approve the minutes of the Parish Council meeting held on 21st October 2024 as an accurate record of proceedings.

Declarations of Interest

The Chair invited councillors to declare any disclosable pecuniary interests relevant to the agenda.

Cllr Spong declared an interest in Item 11/24.14 as one invoice for his company.

Clerk’s Report

The Clerk presented his previously circulated report attached as Appendix A.

Public Participation

The Chair invited the members of public in attendance to raise any questions/issues.

  • No public participation

Tendring District and Essex County Councils

ECC Cllr Land: mentioned the following:

  • Vegetation Project has cut back Crown Lane and the footpath by the hall. Cllr Land is pressing for the footpath opposite the pub in Weeley Heath to be cut back.
  • Graffiti on the bridge has been reported
  • Highways Improvements –
    • Weeley Heath Victoria Road Resurfaced.
    • Dip on Clacton Rd by Mill Lane – worked on but needs more work.
    • Subsidence in Gutteridge Hall Lane.
    • Ongoing discussions re Speed Signs on Thorpe Road (10.24.19/e)
  • Newly announced a possible pothole priority scheme

Cllr Harris: mentioned the following:

  • Task and Finish groups – Assets / Housing / Enforcement
    • Assets – TDC Offices in Weeley have not been sold. There is a Heads of Terms signed by both parties
    • Small plots of land no progress so still TDC responsibility to cut them
    • Enforcement team went from 5 down to 2 now they have gone back to 3 and will be 5 by the New Year.
    • Noted the refused appeal and the 4 month wait for any action.
    • Gutteridge Hall Lane ongoing with TDC and Environment Agency
    • Motion to Full Council to support the Farmers and requesting a survey of farms in Tendring

VE Day Celebrations

Cllr Hamilton presented an update to Council on plans for VE Day. 3 payments were presented and unanimously approved by the council as within the previously agreed budget for this event:

  • £37.33 + £7.47 VAT for VE Day Flag
  • £310 Marquee Hire
  • £40 Bouncy Castle

Clerk to add to payment list for December. ACTION – Clerk

Grant Policy

It was proposed by Cllr Botterell and Seconded by Cllr Beady and RESOLVED to adopt the Grant Policy with the amendments identified for the year 2025/26. This was carried unanimously. ACTION - Clerk

CCTV

Cllr Hamilton provided an update and will report again at the next meeting.

Christmas Tree Lighting Risk Assessment

Cllr. Fitzpatrick discussed the Risk Assessment and will send a copy to all Councillors once updated. ACTION – Cllr. Fitzpatrick

Budget Review

Budget discussed and some amendments proposed. ACTION - Clerk

Correspondence

  1. Thank you letter from St. Andrew’s Parish Church noted
  2. Five Estuaries Offshore Wind Farm consultation was noted.
  3. Cllr Millar has volunteered to attend the ITPU Transport Meeting on 4th December at County Hall.

Planning Applications

Council Members considered the applications set out in Appendix B and determined as shown.

Finance and Budget

The list of monthly payments was proposed by Cllr Botterell and seconded by Cllr Hamilton RESOLVED: To approve the list of payments set out in Appendix C.

Small purchases made on the Debit Card

TDC Planning £204.83 £11.67 £216.50

Weeley Parish Council Reports

  1. Street Lighting: Cllr Green reported that street lights 9067 and 9038 were not working
  2. Tree Warden: Cllr Green reported some damage to the Oak Tree by the school which has been made safe
  3. Playing Field: Nothing to report
  4. Children’s Play Area: as covered in the Clerk’s Report.
  5. Highways: Cllr Beady presented her report which is available on the Council’s website
  6. Footpaths: Nothing to report
  7. Transport: Cllr. Millar reported that History Boards have been erected at Weeley Station. Trains to Liverpool St will not run from 25/12 to 1/1/25. Buses on 25 and 26 Dec will be Sunday service. Bus Fares will increase from £2 to £3 on 1/1/2025
  8. TDALC: Next Meeting on Wed 20/11. Task and Finish first meeting with Council wanting to work closer with Town and Parish Councils

Other Reports

  1. Rural Policing: Cllr Hamilton reported that 23 crimes had occurred in September.
  2. Speedwatch: Cllr. Beady presented her report which is published on the Council’s website.
  3. Weeley Residents Ass: presented their report which is available on the Council website.
  4. Weeley in Bloom (WiB): presented their report which is available on the Council website.
  5. Petanque Rink: presented their report which will be published on the Council’s Website.

Public Participation

Further questions raised as follows:

  • A MOP raised a question to Cllr Harris
  • A MOP asked that flags be raised correctly

Items to be Added to the Next Agenda

  • Budget

The Chair closed the meeting at 8.30pm

Date of Next Meeting will be: Monday 16th December at 7.30pm at Weeley Village Hall

The Chair invites all in attendance to remain after the meeting to join the Parish Councillors for refreshments.

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