Parish Council Meeting Minutes

Meeting Date:

Summary
This summary is generated by AI and may contain errors. It does not form part of the official minutes.
Celebrate the upcoming 1100th anniversary of England's Unification with us! A special event is in the works, and planning is underway. Plus, look out for new bins around the village, including at the play area and Reed Pond. We're also addressing flooding issues by clearing blocked drains at the Scout Hut.
Present
Cllrs C. Hamilton (Chair), D. Botterell, K. Millar, K. Green, L. Fitzpatrick, P. Gould, T. Spong and J. Beady. Also in attendance were 11 members of the public.

Apologies

  1. None received.

Minutes of the Previous Meetings

  1. The minutes of the June Parish Council meeting held on 15th June 2026 were proposed by Cllr. Botterell, seconded by Cllr. Millar and it was RESOLVED to approve the minutes of the meeting held on 15th June as an accurate record of proceedings.

Declarations of Interest

  1. Cllr. Millar declared an interest in items 7/13/16 and 17.
  2. Cllrs. Beady and Fitzpatrick declared an interest in items 7 and 13.

Clerk’s Report

The Clerk presented the previously circulated report attached as Appendix A. All Councillors confirmed they had read the report and there were some questions around the Defibrillator that the Clerk answered. ACTION: Clerk to add Defibrillator back to The Circuit.

Public Participation

The Chair invited the members of public in attendance to raise any questions/issues.

  • A Member of Public (MOP) asked if some of the dead branches at Reed Pond could be removed. ACTION: Cllr. Green to take a look.
  • A question was asked about putting a fence around the pond but the Council did not want to do this as there have been no accidents ever in the location.
  • Deep water sign to be placed on the island possibly.
  • A MOP mentioned the issues at Rectory Road which was moved to the end of the meeting.

Tendring District and Essex County Councils

Neither Cllr. Harris nor Bray attended and no report from either so nothing to report.

Correspondence

  • Issues with Social Housing at Barleyfields which the Council are now to be copied into by Rose and the Police and Flagship Housing.
  • Vehicle Speeding in Rectory Road. Clerk had responded to resident as the road is not suitable for Speedwatch and had also passed this message on to St Osyth’s council.
  • 2 Temporary Event Notices.
  • WiB requests to add to the village. Council decided they liked the idea of bikes with flowers and a new lectern at Reed Pond with some history around the Witches Ducking Stool.
  • Drains blocked at the Scout Hut. Council agreed to get these cleared as it is causing flooding issues. ACTION: Clerk to arrange for drains to be cleared.
  • Request from East of England Ambulance Charity which Clerk responded to and quoted the Council’s Grant Policy.
  • Weeley Crematorium has been granted Green Flag status.

Possible Celebration in 2027

Council unanimously RESOLVED to have a celebration of the 1100 anniversary of the Unification of England. Council will set up a group to plan this event and they will report back to full Council. They will hold a meeting in August to start planning and set a defined budget. Cllrs. Hamilton/Millar/Botterell and Green will be on this committee.

Bins

The Council voted unanimously to buy 3 new bins. One for the play area, and replacement bins at Church Lane and Reed Pond. The one bin at Reed Pond to be placed nearer the road so it is not forgotten. Council were happy with the bins presented at the meeting. ACTION: Clerk to purchase 3 new bins and arrange for them to be installed and the old ones to be relocated. Clerk to claim for S106 money.

Retention Policy

Cllr. Gould proposed a couple of changes which the Clerk made during the meeting. Cllr. Hamilton proposed and Cllr. Beady seconded and it was RESOLVED to accept the Data Retention Policy. ACTION: Clerk to publish policy on website and add to the policy schedule.

Roads / Speeding

The Council discussed the various issues in Weeley with speeding and lack of crossing points and it was decided to look into the possibility of 3 crossings. One at the School, one on Thorpe Road and a 3rd along Colchester Road. ACTION: Clerk to look into process and to phone the school for support. Also to speak to Dan Land re speed signs. Notice on Facebook.

Fence at Gutteridge Hall Lane

Cllr. Millar explained that this was no longer necessary as WiB had put planters in the location which has stopped the parking and therefore the risk has been removed.

WiB Grant Application

A representative of WiB was asked to speak and then the Cllrs minus Cllrs Millar/Beady and Fitzpatrick voted and it was unanimous to make the grant to WiB. ACTION: Clerk to pay grant to WiB.

Benches

The Council decided to get 5 new multi-coloured picnic benches (2 of which should be Wheelchair benches) – 4 to go in the park and one at Reed Pond. Also a normal bench to replace the current rotting bench at Reed Pond and to include a plaque/engraving saying Weeley Parish Council. ACTION: Clerk to purchase the benches and to arrange for S106 money to pay for them.

Playground Reports

This item will be moved to the reports section permanently.

Planning Applications

Council Members considered the applications set out in Appendix B and determined as shown.

Finance and Budget

The list of monthly payments was proposed by Cllr. Hamilton and seconded by Cllr. Gould and it was RESOLVED: To approve the list of payments set out in Appendix C.

Weeley Parish Council Reports

  1. Street Lighting: nothing to report.
  2. Tree Warden: trees are struggling due to extreme conditions.
  3. Playing Field: Kompan coming next week. Bolt Covers replaced. Benches need refixing in playground area.
  4. Highways: Cllr. Beady presented a report which is published on the Council’s website.
  5. Footpaths: Nothing to report.
  6. Transport: Nothing to report.
  7. TDALC: Next meeting on Weds 22nd July.

Other Reports

  1. Rural Policing: Cllr. Hamilton reported 18 crimes in May.
  2. Speedwatch: Cllr. Beady presented her report which is published on the Council’s website.
  3. Weeley Residents Ass: Cllr. Hamilton presented her report which is available on the Council’s website.
  4. Weeley in Bloom (WiB): presented their report which is available on the Council’s website.
  5. Petanque Rink: presented their report which is available on the Council’s website.

Public Participation

  • Cars speeding on Bentley Road and motorbikes going to Great Bentley Green. Clerk suggested the residents log and send details to the Police and the Clerk.
  • Objections to the Planning Application for 75 houses in Weeley.

Items to be Added to the Next Agenda

  • Christmas
  • Update on event in 2027
  • New Councillor Co-Option
  • Cars opposite Pipers parked by Weeley Heath gates

The Chair closed the meeting at 20.43pm

Date of Next Meeting will be: Monday 21st September at 7.30pm at Weeley Village Hall

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